The exchequer serves as the group treasurer. The kingdom exchequer manages the kingdom’s finances and oversees the exchequers for each local group in the Kingdom of Calontir.
Welcome new Chancellors of the Exchequer!
When you first take this office, it can seem overwhelming. In order for you to hold the Chancellor of the Exchequer office, you must be a paid member of the SCA and be a warranted officer. Fill out the intent to serve form (online form), have it signed by the previous Chancellor of the Exchequer or the current Seneschal, and forward it to the Kingdom Treasurer. The Treasurer and the Crown must warrant you at the beginning of every reign and several times during the reign. Be sure to read through the handbook (PDF). This will help prepare you more than anything.
There are plenty of forms (see below) to make our jobs easier and there is a Google group for asking questions and receiving all sorts of information. The most important thing to remember is that you are not alone in this job. Both the Kingdom Treasurer and the regional deputies can help you in many capacities. Never be afraid to ask a question!
Event Financial Reports
SUBMITTING REPORTS & APPROVAL
The Seneschal must approve each report. Quarterly reports can be approved by e-mail. A group Seneschal may send an e-mail directly to the Regional Reporting Deputy to indicate his or her approval. Domesdays, however, must be approved by an actual signature on a hardcopy of the report.
Copies of the ledger and bank statements are required with the quarterly reports. Scanning these items into PDF, JPG, or GIF format and sending via e-mail is a great way to save on postage.
REPORTING DUE DATES
1st Qtr: April 15th
2nd Qtr: July 15th
3rd Qtr: October 15th
4th Qtr: January 15th
Domesday: January 31st
Regional Reporting Deputy
Keep a copy for yourself.
Intro to being Exchequer
Society Financial Policy (PDF)
Calontir Financial Policy (PDF)
Calontir Exchequer Agreement to Serve form
Kingdom Trailer Deputy Request for Warrant
Opening/Changing Bank Account
Introductory Letter to TRH
Calontir License Plates (MO)
Cash Advance Form (PDF)
Deposit Form (PDF)
Deposit Form (.XLT)
Donation Form (PDF)
Reimbursement Group Form (PDF)
Reimbursement Group Form (.Doc)
Review of Books Form (PDF)
Calontir Transfer Form (PDF)
Society Transfer Form (PDF)
Bank Reconciliation and Register (.XLS)
Event Budget Proposal(.XLSX)
Event Financial Report(.XLS)
NMR Transfer Form – This form accompanies the check for the NMR after an event that is sent to the NMR Deputy. It is due within 10 days following the event.
Please find Calontir’s Event Waiver Forms on the Kingdom Seneschal’s page. Exchequers will now only be responsible for the Gate Income and Reconciliation Sheet (found below).
Updated Gate Income and Reconciliation Sheet (PDF)
Updated Gate Income and Reconciliation Sheet (Excel)
Tax Exemption Letters
Lilies Exchequer (Treasurer):
Catlin Marie de Moretaine
Purple Region Deputy Exchequer
(Carlsby, Crescent Moon, Cum an Iolair, Theobald College, Spinning Winds, Vatavia)
Gold Region Deputy Exchequer
Gwendolen of CairnRyan
(Grimfells, Aston Tor, Crystal Mynes, Forgotten Sea, Standing Stones, Wyvern Cliffe)
NMR Deputy Exchequer
Meadhbh inghean uí Shuibhne
Ysabel de la Oya (She/Her)
Falcon Region Deputy Exchequer
(Bois d’Arc, Westumbria, Moonstone, Amlesmore, Calanais Nuadh, Lost Moor, Oakheart, Three Rivers)
Cross Region Deputy Exchequer
(Axed Root, Coeur d’Ennui, Deodar, Flinthyll, Heraldshill, Shadowdale, Lonely Tower, Mag Mor)
MO License Plate Deputy Exchequer
Gabriella von Fredrichstahl
Kingdom Trailer Manager
Gaius Flavius Auxilius